Choose from 12 different workshops given in 4 parallel tracks
- Action Learning - a powerful tool for solving problems and building teams
- How to keep your team motivated
- Making happiness... in projects! How to focus on the positive side of people and build strong teams
- 4 simple steps for effective time management
- Managing change for sustainable project results
- Project investment appraisals
- Measuring progress and performance using Earned Value Management
- How to develop your career in project management: strategies, tactics and tools
- Applying agile practices in a traditional project management environment
- Lessons learned from managing EU funded projects - best practices, tips and pitfalls
- Essential balances in projects: what are they and how to maintain them
Action Learning is a problem-solving and leadership development process that involves a small group of people working on a real challenge or project, taking action, and learning as individuals, as a group and as an organization while doing so.
The methodology involves asking questions rather than enforcing opinions and debating about solutions. The process helps team members discussing first on the issue at hand instead of proceeding immediately into action The questions create opportunities for the team to navigate unchartered in the spirit of collective inquiry. Action Learning brings together groups of people with varied levels of skills and experience.
The aim is to develop an action plan, develop mid-course corrections and learn from the implementation of actions. The sessions help the team pause, reflect, and challenge assumptions – thus creating space for innovation, collaboration and change in organizational culture. Action Learning promotes teamwork and the principle of learning by doing.
By attending this workshop you will learn how to:
- Enhance the team’s problem-solving capacity for addressing complex and urgent problems
- Facilitate fresh perspectives and new ways of seeing and challenging issues
- Quickly build high-performing teams that share responsibility and accountability on real problems
- Transform corporate culture and create learning organizations
- What is Action Learning - the benefits
- Action Learning Worldwide
- Components of an Action Learning program
- Ground rules/guidelines in Action Learning
- Two types of Action Learning programs
- Action Learning group
- Creating optimal solutions and strategies
- Taking action
- Problem presenter
- Team members
- Leadership development
Action Learning in Action: Participants will have the opportunity to contribute to a brief Action Learning session.
Article: Participants will receive an article about: a) what is Action Learning, b) how it works, c) major benefits and d) how major clients such as GE have benefited from Action Learning
Who should attend: Action Learning is considered to be an essential leadership skill across industries. It is addressed to managers and leaders who are committed to solving problems, willing to develop and learn, and are group rather than individually focused.
Workshop facilitator: Sonia Georgiadou, Business Coach, CCE/ICF Certified
Sonia is an INSEAD and ITC certified Business Coach with 33 years of corporate experience in multinational organizations such as HSBC, Midland Bank, Bank of America and Beecham Pharmaceuticals. Her last corporate leadership role was Chief Administration Officer at HSBC bank, while she is currently entirely dedicated to adding value through facilitating individual and business growth.
Sonia’s mission is to add value through measurable outcomes that enhance effectiveness and unlock potential. Her approach to change management is people-oriented and focuses on helping individuals, teams, and organizations make those personal and collective changes that are most important to them in experiencing meaningful progress. Combining longstanding practical experience with coaching skills, Sonia works with individuals and teams to facilitate greater organizational effectiveness.
How to keep your team motivated
11.30 – 13.00
This workshop provides participants with a combination of solid knowledge of motivation theories for project teams and hands on tools and techniques that are related to maintaining high levels of project team effectiveness. The workshop will approach the topic of motivation from various sides e.g. as part of effective project management, overall employee motivation, project scope, project lifecycle, and as part of the skill set of the project team manager. Those attending will be asked to participate interactively with situational examples and a case study scenario.
- Learn motivation tools & techniques that can be incorporated in your everyday business needs
- Learn how to accelerate your team’s effectiveness and productivity
- Introduction to the concept of employee motivation: differentiating between project team motivation and general employee motivation in the organization.
- The Motivation Triangle in Project Management: 1. Task Ownership, 2. Tools & Training, 3. Timely Feedback
- Best Practices & Worst Practices to a avoid
- Employee motivation Strategies that are most effective for project teams:
- Gain top management support, manage team conflict, control project scope
- Case study Maintaining team morale: “Contented cows give more milk”- Lessons from the Farm in Project Management!
- & example discussion from participants
Who should attend: Everyone who is responsible for leading project teams, selecting team members, and managing HR issues in projects.
Workshop facilitator: Angelina Michail, MSc HRM, Human Resource Management & Int. Talent Acquisition Consultant
Angelina Michail obtained a B.S. in Psychology from University of Ioannina, Greece and an MSc in Human Resource Management from Cardiff University of Wales, UK with Distinction. She has a 10 year career in HR & Talent Acquisition in multiple market sectors with focus in: Banking, Consulting Services, IT & Healthcare. Key projects in her career include: large scale recruitment projects, downsizing & change management projects, HR departments set-up, assessment centers & psychometric evaluation for performance management purposes. She has taught HRM disciplines as lecturer in BCA College in Athens and is a tactical columnist for HR journals and websites. She is a member of the Greek Personnel Management Association (GPMA), Member & ambassador for Greece of the Institute of Recruiters (IOR) in the UK and a Member of the Workforce Business Intelligence Board (WBIB), US. She is a Certified Assessor from HOGAN Performance Assessment Systems US since 2008.
This workshop presents participants with the latest developments in positive psychology with the aim to provide them essential knowledge of how its principles are relevant to the workplace, and how they can apply them to their teams.
Research suggests that by focusing on the positive and the strong in people, rather than on the negative and deficits, an organization can have higher performance and results in the long run. The topics to be discussed include positive organizational behavior, positive leadership, talents, strengths, strengths and spotting. Participants will discuss their own experience against the latest theory. They will be given practical advice which they will be able to use every day at work in order to build on the best in people and have high organizational performance through an empowered workforce.
By attending this workshop delegates will learn how to:
- Apply the principles of positive psychology and positive organizational behavior with their team and/or in the organization at large
- Develop the qualities of a positive leader
- Set the foundations for cultural change and a new way of thinking
- Understand the importance of happiness at work
- Identify their own talents and strengths
- Learn how to identify the talents and strengths of their team members
- Plan work taking into consideration peoples’ strengths for maximum results
Who should attend: Project Managers/leaders who are responsible for choosing and/or training team members and want to build effective teams based on peoples’ strengths for high organizational performance.
- Positive psychology
- Positive organizational behavior and positive leadership
- The positive workplace
- Happiness at work
- Talents and strengths
- The strengths of the strength spotter- Identifying and building on peoples’ talents and strengths
- The benefits of using one’s strengths
- Participants take the VIA strengths test: www.authentichappiness.org (online, before the session, if possible) and the strengths spotting test (paper)
Workshop facilitator: Dr. Sophia Protopapa, DSS, BA, MA, Lecturer, Hellenic American College
Dr. Sophia Protopapa holds a Doctorate in Social Sciences and an MA in Industrial/Organizational Psychology. Her first studies were in History. Her research focuses on happiness, eudaimonic well-being and the factors that contribute to the good life. Since 2003, she has been a lecturer in undergraduate and postgraduate programs teaching Organizational Behavior, Human Resources Management, Business Ethics, Research Methods, and Advanced Academic Writing. Since 2009, she has been participating in European co-funded projects in entrepreneurship, strengths based mentoring and employability skills.
In 2011, she was appointed Training Leader of the Hellenic part of the European Network of Mentors for Female Entrepreneurs under the auspices of DG of Enterprise & Industry. She is a certified REALISE2 Practitioner for the relevant strengths test, a member of the International Positive Psychology Association and holds an Advanced Diploma in Personal and Executive Coaching. She has developed a series of workshops titled “Making Happiness and the good life” where she gives speeches and implements workshops with the aim to help individuals apply relevant principles in their everyday life. Dr. Protopapa is the co-author of the book Emotional Bankruptcy- Emotional Prosperity to be published soon. Dr. Protopapa is also a lecturer at the Hellenic American College
4 simple steps for effective time management
16.00 – 17.30
In today’s demanding work environment each employee has to deal with a much heavier workload than before. The constant intense effort, the need to keep up with a continuous flow of information as well as strict deadlines, negatively affect productivity.
The session focuses on four simple steps to schedule your time more effectively so that you can stay in balance and be more productive.
This workshop will provide participants with clues to
- Better schedule their daily and weekly schedule
- Set more realistic priorities
- Deal with the unexpected
- Workplace time wasting factors
Step 1 – Prioritization
- Important vs urgent
- Classification of priorities
Step 2 – Self-awareness and Goal Setting
- Realizing personal limitations
- When to say ‘Yes’ and when to say ‘No’
- Managing personal time during the working day
Step 3 – Workplace time management practices
- Using scheduling tools and reminder systems
- Managing business meetings
- Handling interruptions
Step 4 – Preserving energy at the workplace
- Managing personal energy
- Maintaining alertness
Who should attend: Professionals who need to better manage their everyday work time.
Workshop facilitator: Dr. Yiannis Petropoulos, Instructor, Hellenic American Union
John Petropoulos received his B.A. in English Literature from the American College of Greece. He holds a Post Graduate Diploma in Comparative Literature and an M.A. in 19th and 20th century English and American Literature from the University of Essex, UK. He obtained his Doctorate of Philosophy (Ph.D.) in Applied Linguistics from Hellenic American University. Dr. Petropoulos has been teaching English as a foreign and second language for more than thirty years. For the last twenty years he has been teaching College and University level English Writing, Creative Writing, Fiction, Literary Analysis, Critical Thinking, Public Speaking and Business Communications.
His field of expertise also includes workplace oral and written communication, advanced professional presentation skills, social intelligence and effective interpersonal communication in business. Dr. Petropoulos has been teaching open and tailor made corporate seminars on communication skills for businesses and organizations in the field of lifelong learning and vocational training for the last fifteen years and has also been responsible for the promotion of English language programs, language testing and international certification in Southeast Europe and other parts of the world.
Managing change for sustainable project results
9.30 – 13.00
Every project leads to a change - the situation “after” is different from the situation “before”. This change needs to be managed in a systematic way in order to achieve the project goals. Therefore, change management has to be an integrated part of the project management methodology and the project process. Change management activities contribute to project success by:
- pro-actively and systematically supporting the required organizational change to achieve corporate goals
- enabling people to understand changes and be committed
- increasing the motivation of people and enhancing their active contribution towards change
Continuous change as well as systematic stakeholder management requires further assessment, change management, and target group-specific communications needs to be planned and implemented. Future competencies need to be developed, a change agent network needs to be established and satisfaction needs to be continuously monitored in order to make the change sustainable.
By attending this workshop you will learn how to:
- Integrate a systematic change management into the project process
- Plan and implement the necessary change activities
- Develop an efficient change management communication
- Apply a set of useful tools
- Definition, phases and purpose of change management
- Change management integration into project management method and process
- Stakeholder identification, assessment and management
- Change readiness assessment
- Change agent network strategy
- Communications planning and implementation
- Satisfaction monitoring
- Change sustainability
- Case study from a global shared service organization
Who should attend: Project managers as well as middle- and senior-level executives from all functions in a company that have the responsibility to initiate, plan and implement projects that have an impact on the achievement of corporate goals.
Workshop facilitator: Dr. Ingo A. Zborschil, Director, Germany for Global Business Management Consultants
Dr. Zborschil has consulted, trained and coached many companies in different industries in various aspects of project management. Besides his work for GBMC he has more than 25 years of management experience with Siemens in different aspects of business management. Dr. Zborschil has been an in-house strategy consultant for Siemens as well as a marketing manager for many years. In his current position as a managing consultant for Siemens Global Marketing Services, he is responsible for the acquisition, planning, controlling and project management of complex sales, marketing, account management consulting as well as market research projects.
He is an international management trainer for many international companies in the areas of “Sales Management”, “Service Marketing Management”, “Strategic Marketing Management”, “B2B Marketing Management” and “Project Management”. Ingo holds an MBA degree from Justus-Liebig-University in Giessen, Germany as well as from Kansas State University in Manhattan (USA). He received his Ph. D. in Marketing from Giessen University. Ingo is a visiting professor to several German and international business schools, i. e. he is on the faculty of the Executive MBA programs of the University of Antwerp Management School (UAMS) and the Institute for Business Studies (IBS) in Moscow. In addition, he is lecturer and expert for trainings and congresses for various German management training institutions in the fields of sales, customer relationship and project management. He is a member of the American Management Association.
Project investment appraisals
Capital budgeting is an essential part of every company’s financial management. It is the planning process used to determine which of an organization's long term investments are worth pursuing. It involves examining opportunities and deciding whether or not are worth investing in. Investment decisions are influenced by a number of factors. This session provides you with an overview of capital budgeting basics. It presents the different techniques that a company will inevitably encounter, and the process for justifying a capital budget.
By the end of this course you will be able to:
- Understand the basic aspects of a project’s investment appraisal process
- Select capital investment opportunities using different evaluation methods
- Time value of money
- Basic and discounted cash flow techniques: Payback period, accounting rate of return, internal rate of return, net present value
- Decisions on asset replacement, leasing or buying
- The effect of taxation, inflation, risk, uncertainty
- Capital rationing
- Activity Based Costing: understand the effect of certain financial transactions on assets, liabilities and owner’s equity
- Accounting books, revenue/expense concepts, accounting transaction analysis
- Controlling the budget of a project
- Earned value metrics, real-time activity based costing for project control
Who should attend: Project Managers, Functional Managers, PMO Managers, Senior Management executives
Workshop facilitator: Dr. Leonidas Tzonis, Chief Financial Officer (CFO) and the Chair of Strategic Planning & Finance Committee at Hellenic American University
Dr. Leonidas Tzonis is a Professor of Finance, the Chief Financial Officer (CFO) and the Chair of Strategic Planning & Finance Committee, at Hellenic American University. He also leads Executive & Vocational Training Programs at the Hellenic American Union. Dr. Tzonis holds a Ph.D. from the Newcastle Business School, UK (2006); an MSc in Finance and Investment (1999); a PG Certificate in Higher Education from the University of Durham (2005); and a BSc in Economics and Business Finance from Brunel University, UK (1998). He was a full-time member of the Business School Faculty at Durham University, UK (2002-2006), a visiting lecturer at the Singapore Institute of Management (2004/5), and a distance learning tutor for SOAS (University of London). As a consultant he works with firms in Greece, Northern Africa and Central Asia. He is a founding member and sits on the Board of Directors of an International Educational Consulting Ltd and he is a Co-founder and the Vice-President of the International University of Libya, the first English-Speaking fully accredited Higher Education Institution in this country.
Measuring progress and performance using Earned Value Management
You are in the middle of the execution of your great project. Everything is going well. The future looks bright. And then your sponsor starts asking questions: “What have you achieved so far?”, “Is your team performing well?”, “Will you meet this major milestone date? “Are you still within the agreed budget?” Do you have the answers ready for your sponsor? Or are you tongue-tied and just stammer some answer and hope you will get away with it?
In this workshop we will show you the ins and outs of Earned Value Management (EVM), a technique to measure progress and performance. Based on performance figures, EVM will provide forecasting figures: what does our current performance tell us about the remaining part of our project? The purpose of this workshop is to explain the EVM technique and to provide the participants with the opportunity to apply EVM in a realistic example in this workshop.
EVM has its limitations. The technique has more value in measuring and forecasting of costs and is limited in measuring and forecasting schedule deviations. As an extension of EVM Walter Lipke developed the Earned Schedule technique (Lipke, Walt. "Schedule is Different”, The Measurable News, March & Summer 2003) that eliminates the schedule limitations of EVM. The closing part of this workshop will provide participants with a short introduction to the Earned Schedule technique.
By attending this workshop you will learn how to:
- Understand the basics of Earned Value Management (EVM) and its limitations
- Apply Earned Value Management (EVM) in your next project
- Understanding the limitations of EVM
- Understand why Earned Schedule outweighs the EVM limitations
- Measuring progress. How?
- Earned Value Management (EVM) explained
- The limitations of EVM
- Do we need Earned Schedule Management (ESM)?
- Hands-on experience using a real case
Who should attend: Project Managers, Functional Managers, PMO Managers, Senior Management executives involved in project governance, functional managers
Workshop facilitator: Maarten Koens Ing, PMP, P2, ITIL, Principal Consultant, Business Management Consultants – Belgium.
Maarten Koens is a Principal Consultant at BMC based in Brussels. With 25 years of experience in project management, as well as consulting, coaching and training, he is qualified to support and train BMC customers.
He has a degree in information technology engineering and has an extensive experience in managing national and international projects in procurement, logistics and supply chain management in health care, medical, pharmaceutical and other B2B sectors. Companies he worked for include iSoft, TIE, GS1, GHX Europe, Porthus and Bridgestone, with projects for private and public hospitals, Johnson & Johnson pharmaceuticals and other medical device companies, as well as for Omron Europe.
He was certified as PMP and PRINCE2 Practitioner in 2010 and holds an ITIL Foundation certificate. He is an experienced speaker and trainer in seminars and workshops on Project management. Currently, he is providing project management training for the European Commission for BMC in Brussels and Luxembourg as well as for public organizations and private companies.
How to develop your Career in Project Management: strategies, tactics and tools
9.30 – 11.00
This presentation provides background information, a framework and guidance on how to be a better Project Manager, and how to build a (better) career in Project Management.
Becoming a better Project Manager is neither an obvious nor an easily achieved objective, but rather, most professionals expect it to come naturally as a (positive) byproduct of the accumulated experience of managing projects. However, for someone who is committed to developing a career in Project Management, a strategic, persistent and consistent commitment to continuous improvement and progress is necessary, even though it can be seen as competing (or at the least secondary) to the goal of delivering projects on time and on budget. Having a framework that captures both the goals of becoming a better Project Manager and developing a career in Project Management can help you develop the necessary strategic thinking, develop the appropriate mindsets and apply the needed tactics and tools while avoiding short term strategies that offer the illusion of progress but limit you from your true potential.
By attending this workshop you will learn how to:
- Commit and pursue continuous improvement in Project Management
- Identify some of the challenges in developing a career in Project Management
- Identify potential Project Management career paths
- Devise a strategic plan for your career development
- Balance your goals, effort and expectations
- Develop the right mindsets
- Apply various tools and techniques
- Set the right KPIs to measure your progress
- Problem Statement
- What is Project Success? What is Project Management Excellence?
- Exploring the space of Project Management career paths
- Strategic planning for career development
- Effective mindsets, attitudes and behaviors
- Practical Tools & Techniques
- KPIs for measuring progress
- Workshop: Self-Assessment + Using Specific Tools
Who should attend: Junior Project Managers, Mid-career Project Managers, and Senior Project Managers that are looking for “something more", in their career.
Workshop facilitator: Nicos Kourounakis, MASc, MBA, PMP, PRINCE2, IPMA-D, Project Management Consultant, Business Management Consultants-Europe
Nicos is a Project Management Consultant with expertise in Project Management Methodologies, Portfolio Management and Organizational Project Management Maturity.
Nicos has been involved in many international projects in Canada, the United States, the United Kingdom, Ireland, Belgium, Austria and Greece, working with both large organizations and smaller ventures and start-ups. As a Product Manager he also managed the successful development and launch of an innovative Enterprise Project Management application which is currently used by several EU Agencies.
Mr. Kourounakis also has several years of experience in training and public speaking. As an Adjunct Professor at the Professional MBA program of the Hellenic American University in Athens, Greece, he has taught courses and delivered seminars on Project Management, Portfolio Management, Value Chain Management and Management of Information Systems. He has also been involved with PMI both as a speaker at the 2011 PMI Global Project Management Congress in Dublin, at PMI-Istanbul 2012, and PMI BeLux in 2012 (Keynote Speaker), and as an elected Vice President of the Board of Directors of the PMI Chapter in Athens, Greece (2008-2011). Mr. Kourounakis holds an MBA from McGill University, Montreal, Canada, a MASc in Electrical Engineering from the University of Victoria, Canada, and a BSc in Physics from the Aristotle University of Thessaloniki, Greece. Nicos is also one of the first 100 professionals to be certified in PMI's Organizational Project Management Maturity Model (OPM3).
Applying agile practices in a traditional project management environment
11.30 – 13.00
While most organizations still run their projects with traditional project management approaches, many have also started to use agile practices in their projects as part of their effort to deal with uncertainty and the ever increasing pace of change in needs, requirements and business context.
So the question often posed is whether traditional project management approaches and agile approaches are mutually exclusive, or is it possible to combine key elements of both and apply them in a complementary way?
This presentation addresses the topic of applying agile practices within a traditional project management environment. A model emerges as the key similarities and differences between traditional and agile project management approaches are highlighted and discussed. Focusing on both the “soft” aspects of project management, such as the agile mindsets, but also on key agile practices, a perspective is presented in which agile practices can indeed be integrated and applied in traditional project management environments, leveraging the benefits of both approaches in an optimal and balanced way.
By attending this workshop you will learn how to:
- Identify key similarities and differences between traditional and agile project management
- Evaluate which type of projects benefit the most from applying agile practices
- Identify and deal with challenges in applying agile practices in traditional project management environments
- Understand, use and communicate the benefits of the proposed model
- Value a collaborative and co-operative project environment
- Apply some agile practices (workshop)
- Traditional vs agile project management
- Agile mindsets in traditional environments
- Agile practices in traditional environments
- Key challenges in achieving “whole-agility”
Who should attend: Project managers, product owners, business managers, program managers, and portfolio managers.
Workshop facilitator: Luis Sequeira, ITIL, PRINCE2, DSDM Agile PM.
Luis Sequeira is a professional consultant in the areas of enterprise architecture and agile methodologies. He has worked with clients in both public and private sectors in Portugal, Spain, and Belgium, helping them manage the alignment of their overall IT systems portfolio and their IT organizational architecture with the overarching organizational strategy and goals, under a holistic, value-enhancement perspective.Mr. Sequeira has also participated in different strategic transformation programs helping organizations devise and implement the processes and changes needed to achieve their strategic objectives. Mr. Sequeira has expertise in the fields of Agile Project Management, Business Analysis, Enterprise Architecture, and IT Service Management. He holds a University degree in Computer Science and Business Management and is ITIL, PRINCE2, and DSDM Agile PM certified.
Co-facilitator: Nicos Kourounakis, MASc, MBA, PMP, PRINCE2, IPMA-D, Project Management Consultant, Business Management Consultants-Europe
Lessons learned from managing EU funded projects, best practices, tips and pitfalls
14.00 – 15.30
Discuss project management best practices through examining what went wrong and what works in managing EU projects. You will examine 3 different case studies.
By discussing several EU funded project management practices, participants will gain
- An overview of the EU Projects’ particularities
- Basic knowledge on the management of European projects through the presentation of best practices and real cases
- Knowledge of the appropriate Management tools for the project manager of an EU Project
Who should attend: professionals involved in project management, senior management, Research and Development Managers, Finance Managers, decision makers.
- Contract management (Including budget management, monitoring and reporting)
- Cooperation and communication with the teams
- Quality and risk management (Planning, monitoring)
- Best practices for Project Management (with presentation of specific tools and online management tools)
- Quality elements and criteria for Project Management
- Case studies (good practices of projects)
- Project opportunities with HORIZON2020
CASE STUDY 1: Managing EU Funded Projects: expectations, performance, creativity and lessons learned.
This presentation takes a look at some of the characteristics of the project lifecycle of an EU funded project, illustrating the challenges and possibilities when developing, managing and delivering projects.
Most EU funding programs are established with the objective of achieving quite focused outcomes by means of a range of projects, more or less complementary to each other, and covering specific subjects, objectives, territories and types of partnerships, within a regulated time-frame. Taking a musical analogy, the whole intention could be seen as delivering a well-orchestrated symphony performance under the leadership of an experienced conductor. But is there any room for those players whose talents, experiences and motivations are better suited to creating a jam session?
Some examples of project design, performance and culture will be used to show how successful results can be achieved, working within the operational requirements of these projects while nurturing the creative ambitions of project actors. Important lessons learned on management practices related to documentation quality, stakeholder communication and risk management will be drawn- lessons which have proven value for projects of any type.
Presenter: Ivor Ambrose, Research & Development Consultant, Managing Director, European Network for Accessible Tourism (ENAT)
Mr. Ambrose is the Managing Director of ENAT, a non-profit association based in Brussels. He holds a Master’s degree in Environmental Psychology from the University of Surrey, UK and the title of Senior Researcher, equivalent to Ph.D., from the Danish Building Research Institute. Since 1993 he has participated in a range of European R & D programmes and projects as researcher, manager, reviewer, evaluator and intra muros Expert to the European Commission. He is a specialist in European research and development on accessibility for disabled and elderly people, in particular in the areas of user participation in design, ICTs and accessible tourism. He has previously worked at the European Commission, DG Information Society and as Project Technical Assistant,[FS(Σ1] DG Research.
He works as a consultant on program and project evaluation, as well as accessible tourism development for clients including the European Commission, national tourist boards, regional authorities, tourist destinations and enterprises. He is a member of the UN World Tourism Organisation’s Panel of Experts and is Co-Chair of the first “World Summit on Destinations for All”, October 2014 in Montreal, Canada.
CASE STUDY 2: How to be successful in the management of a EU funded projects.
In a time where businesses are facing varied and significant challenges arising from markets, increased competition, the development and deployment of new technologies and IT services, and a continuously changing business environment, this workshop seeks to introduce participants to the methods, practices and tools needed to manage an EU funded project in the areas of Science, Technology, Research & Development at the European level.
Project Management is considered as one of the fundamental factors to achieve the desired results. The management of European projects is a complex process which requires experienced and trained experts. One of the main tasks of Project Managers is to support project coordinators and partners in the development and application of international projects. Project Managers need to have a good knowledge of rules and specific practices.
In this session we will discuss critical issues and best practices on how to use appropriate management tools, how to recognize false movements raised by the partners, how to manage in a qualitative manner and verify the procedures and actions during the project, and how to be able to satisfy the strict financial and progress reporting requirements. Specifics of the Horizon2020 program will also be discussed.
Presenter: Menelaos Sotiriou, General Secretary, Science View
Menelaos started his professional career by developing various Management Systems, mostly in the field of Education as well as Health Care and Telecommunications, in over 40 public and private organizations. He is a certified auditor and has conducted over 50 audits, mostly in the field of Quality Management Systems and Assurance. The last eleven years he is running (project management) and organizing European and national projects for several institutions (including research institutions) mainly in the areas of new and innovative technologies (ICT).
He has been involved in more than 30 EU projects in the areas of SiS, SSH, ICT, and Research for the Benefit of SMEs. He has vast experience in networking activities as the project Coordinator of the EUROSiS Project which is the Network of the Science in Society NCPs (Greek NCP for SiS Programme). He also writes about various scientific topics, he is currently the editor of the official Research and Technology online magazine in Greece, E&T (www.et-online.gr) that is published from the General Secretariat of Research and Technology. He holds the place of General Secretary of Science View, a non-profit, non-governmental organization that has expertise in Science Communication and Science Journalism. Finally, he is included in the Evaluators’ Data Base of the European Commission for the FP7 and also he had participated in several EC meetings as an expert in Science Communication and Journalism issues.
CASE STUDY 3: The Horizon 2020 opportunity: Lessons learned from past FPs.
Learn about EC funding schemes and framework programs. Explore why should someone investigate project opportunities in Horizon2020.
Getting started in EU funding projects:
- From idea to concept to description
- Submit proposals to EC to get funded
- Innovate, research, and develop
- Disseminate, exploit, communicate
What’s new in Horizon2020 compared to the past
How to be successful in your proposals: Explain the tech need, ways to describe it, consortia
Implementation of the project and technical development
Deliverables & Milestones
Is it worth it?
Presenter: Dr. Kostas Chrysagis, Business Consultant
Dr. Chrysagis invests his time between Athens, London and Brussels bridging cross-disciplinary teams from Industry and Academia to proliferate from synergies on co-funded projects. For many years he was R&D Director and then CEO of Zenon Robotics and on the Board of Directors of smaller high tech companies and start-ups. Dr. Chrysagis has consulted Engineering companies on Research & Innovation for many years and has given seminars and workshops on this subject in English, Spanish and Greek.
For more than 20 years Dr. Chrysagis has been involved as a Coordinator in Science, Research & Product Development projects of a total budget > € 230 million. Since 2004, he has also served on European Commission Committees reviewing work-programs (i.e. FP6 and beyond). He has also served as a Research & Innovation Fellow at the Center for Research & Technology Hellas, a Senior Research Fellow at City University London (Dean for Research Adv.) and an Adjunct Professor at the University of Thessaly teaching “Innovation & Entrepreneurship” at graduate level. Dr. Chrysagis holds a M.Sc. in Chemical Engineering from the National Technical University of Athens, and Ph.D. in Control Engineering from the University of Florida. He also holds a post-graduate degree in Distance Learning & Communication from the Open University, an executive diploma in Leadership & Negotiation from Harvard University/Kennedy School of Gov. and has been trained in Risk Management (Financial Engineer) in Monaco. His research interests include Modelling, Dynamics, Simulation and Predictive Optimization of Processes under Uncertainty.
Essential Balances in Projects: what are they and how to maintain them
16.00 – 17.30
In any project, regardless of its size, type, complexity or chosen management approach, there are certain structural balances which when maintained will assure better functioning of the project organisation.
These include balancing project cohesion and team autonomy, maintaining both diversity and stability in projects and balancing exploration and exploitation. They can be observed and are equally important at different levels (e.g. program, project, team or individual). For a project to be healthy, there should be management capability to sense when there is a distortion of one or more of these balances and to act accordingly. Of course, even more important is to be able to grow the project organization in a way that its harmony comes naturally.
Understanding and managing the essential project balances can help both team leaders and project managers develop their capabilities for diagnosing problematic situations and devising effective corrective solutions. Building this capability should itself be balanced with the craft of designating successful project organizations.
This workshop will examine the nature of the essential project balances, the underlying interdependencies that create them, and discuss examples taken from various forms of organization. Some of them will be demonstrated and others directly experienced during the workshop.
By attending this workshop you will learn how to:
- Diagnose dysfunctional projects
- Understand when there is not enough or too much autonomy of the team leaders and team members
- See when the project structure is not matching the complexity of the project environment
- An overview of key management principles (useful for any type of project, independent of size, complexity, and management approach.
- Lessons learned from self-organized social systems that proved evolutionary success.
- Why too little freedom is equally dangerous as too little control? How much is enough?
- Why team diversity is important to adaptability?
- Is it always good to be efficient?
- Too much focus on daily tasks threatens the future of the project (and vice versa)
- What is common between all these phenomena?
- Capabilities for diagnosing structural "diseases" in projects
- Basic principles to build successful project organizations
Who should attend: This presentation is for individuals in various management roles but mainly project and program managers, team leaders, product and quality managers.
Workshop facilitator: Dr. Ivo Velitchkov, Senior Management Consultant
Dr. Ivo Velitchkov is an independent management consultant and trainer, working in the areas of Business Process Management, Project Management and Enterprise Architecture. He's been involved in management for 18 years in various capacities: as entrepreneur, CEO of a software company, university professor, project manager, consultant and researcher.
He managed international projects and delivered Project Management seminars and workshops. He is the author of the blog StrategicStructures.com, and co-author of the book “Enterprise Architecture for Connected E-Government: Practices and Innovations. Dr. Velitchkov is an active member of the UK systems practitioners’ society SciO (Systems and Cybernetics in Organizations). He holds a PhD in Computer Science.
(Limited participantion: up to 10 persons)
Explore MS Project 2013
9.30 – 17.30
This workshop provides you with an overview of the basic tools of MSP 2013 plus some tips and tricks to help you start building and tracking project schedules with precision. You will become familiar with the basic menus, views and reports using sample project data. You will have the opportunity to work on your own PC and start building a project schedule in MSP2013. This is a hands-on workshop with PCs, which can only accommodate up to 10 participants. You are requested to register for this workshop by filling in the necessary information in the conference’s registration form.
- Discover the basic menus of MSP 2013
- What has changed from previous editions
- Learn how to allocate tasks and resources
- Monitor and control your schedules
- Track and evaluate performance
- Get an introduction of the basic variances
- Generate basic reports
Introduction to MS Project 2013
Planning, organizing, scheduling
- Creating a WBS by outlining: criteria analysis (task control)
- Entering project data (from team’s brainstorming sessions)
- Building a project schedule using PDM networks and Gantt Charts
- Scheduling basics
- Allocating resources to the schedule
Controlling and reporting
- Tracking progress – some hints
- Generate reports
Who should attend: Good knowledge of project management is recommended. This workshop is addressed to project managers, project team members, project schedulers and planners, PMO staff.
Workshop facilitator: Gerasimos Kontaxis, MS Office Certified Trainer, Apple Certified Trainer, Hellenic American Union
Gerasimos Kontaxis is an experienced MS Trainer with over 7 years of training experience in MS Office software. He has a Bachelor in Computer Information Systems, an MS Office Master Certification and an MS Project 2007 Certification. He has taught several courses in MS software in private and public schools, while he teaches all levels of MOS certification in the Hellenic American Union. He has also designed and offered specialized MS Office courses for a number of private companies and public-sector organizations.